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The Notifications tab located in each class section on the Teacher Portal displays all student comments or student behavior reports per week. The Notification tab is class specific and therefore only contains comment and behavior notification information for the teacher’s students in that particular class section. Teachers can enter new behavior and student comments for each of their students. All notifications added will be filed on the Student Profile for historical record keeping.
Notification Tab Organization
The Notification tab is organized into three columns: week, notifications, and student detail.
The Week column displays a calculated total (in blue) of all the notifications submitted in a given week. Clicking on each of the totals filters and sorts the notifications that appear in the “Notifications” column. A teacher can thus choose to display comments for a particular week or all comments.
The Notifications column lists all students who received a notification within the filtered range. The day, student, and type of comment are presented in summary. The different notifications a teacher can enter per student is presented as a colored badge so teachers or administrators can scan down the “Notifications” column and easily view the type of notifications entered that week.
Clicking on each student notification in the “Notification” column changes the student detail information displayed in the third column. This provides detailed information about the comment type, the day it was reported, who it was reported by, and also the comment itself. Clicking on the student’s name opens their student profile in another window.
There are three types of notifications available for teachers to enter in the Teacher Portal.
A student comment is a generic comment a teacher may enter per student. A comment can be student specific (i.e., type = student comment), for parents (i.e., type = parent phone call), or a positive comment about a student’s performance, behavior, etc. (i.e., type = positive comment). The “Comment” text box may be used to enter the comment notes.
A student behavior comment is the notification of a behavior incident event by the student. The teacher may select from a number of incident type to indicate what the behavior comment is for (e.g. dress code violation, disrespect towards peer, etc.) Further follow-up with the behavior comment may be conducted in Axiom through the Behavior Comment record. Follow-up includes processing the behavior incident, indicating the result (e.g. detention), etc.
Multiple comments allow teachers to enter a particular comment type (i.e. student comment, parent advisory, or positive comment) for each of his/her students at one time. In this notification type, a text box for each student is included for quick entry of messages. Once all the messages have been written, the green “Send All Comments” button can be clicked to distribute the messages.
Fields Displayed on Comments
The following is a comprehensive list of fields that display on a student behavior or comment entry form in the Teacher Portal. Not all schools have the same configuration for comment entry, so some of the fields listed below may not be displayed on the comment entry form for all teachers.
- Name of the Student (last, first): name of the student receiving the comment; links to their student profile.
- Name of Behavior or Comment Notification: type of comment or behavior added (e.g. parent advisory, positive comment, disrespect towards peer, etc.).
- Incident Type: colored badge indicating whether it is a behavior or comment.
- Reported by Person: the teacher/staff member who entered the comment.
- Date of Incident: date on which the comment/incident occurred; defaults to Today.
- Incident Notes: notes on incident entered by the reporting individual, if available.
- Outcome Notes: notes entered on the outcome of the notification, if available.
- Outcome Type: result of the behavior event (e.g. detention), if available.
- Outcome Date: date on which the outcome was administered, if available.
- Assigned to Person: the individual to whom the notification is assigned, if available.
- Notification Notes: notes entered in the comment text box by the reporting individual.
Schools can create a custom workflow for how each student behavior and comment is managed in the system. This includes determining what kind of information a teacher can enter for each notification, the review process by school administrators, who is notified about each notification, and more. The types of notifications, comment types, incident types, and incident outcomes are entirely configurable by the school. There is also robust management for how notifications for each behavior or comment type are sent to various school constituents (see below).
The configuration options available to schools also helps determine what teachers are able to input and add in the Teacher Portal. For each behavior and comment type record the checkbox “Allow Teacher Input” determines whether or not a teacher will be able to add this information from the Notifications tab on the Teacher Portal. Similarly, options for behavior/comment outcomes can also be limited if schools would like to control which outcomes teachers can or cannot input.
Notifications of Behavior or Comments
Receiving notifications of comments or behavior incidents entered is entirely dependent of the school’s workflow. For any given comment it is possible to notify a number of constituents immediately, optionally, or never. Configuration for notification alerts is conducted through the “Behavior Incident Type” link for behavior comments and the “Comment Types” link for regular comments. These links are located under the Behavior/Comment section on the System homepage. Notifications of behavior and comments are configured per type; meaning whenever a notification with that type is entered for any student the configured individuals will receive a notification email.
The three notification options are:
Selecting this option means that notification of behavior or comment events are managed on a case by case basis. The “Notifications” tab on the behavior/comment record in Axiom displays the list of all potential people that could be notified about the comment. Schools can choose to notify certain individuals by checking the “Send Notifications” checkbox and updating the record. This will immediately send an email notification to the individual(s) specified.
When the behavior or comment is entered, all constituents configured to receive a notification immediately will receive an email. On the “Notifications” tab on the behavior/comment record in Axiom the “Date Sent” column will populate with the date and time in which the email was automatically sent.
The individual will never receive an email notification for any behavior or comments entered.
There are certain individuals within the school who may need to receive notifications for groups of students on a regular basis. Using the “Notification Configuration” link located under the Behavior/Comments section on the System homepage, schools can add a notification configuration record for a certain individual and set conditions under which he/she is notified of behavior or student comments.
For Example:The academic dean of Upper School may need to be notified of all behavior or student comments. A Notification record can be entered for the individual, indicating that only when upper school comments with the type behavior are entered should he/she be notified of the behavior comment.