Transitioning Between the Academic Year and the Summer Year

Overview

You may recall that part of the process of transitioning between academic school years is rolling the portals school year and reports year forward - read more about this process. Similarly, in order to use the portals for Summer Intensives, the portal school year and reports year must be set to the summer school year value. This is accomplished using the "Toggle Academic/Summer School Year" and "Toggle Academic/Summer Reports Year" procedures available in the action menu of the portal. 

The "Toggle Academic/Summer School Year" and "Toggle Academic/Summer Reports Year" procedures on a student portal configuration.

These "Toggle..." procedures alternate the year values between positive numbers (used for academic school years) and negative numbers (used for summer school years). Running the "Roll..." procedures will move the year value forward or backward within the school year type designated by the "Toggle..." procedure.

Transitioning from the Academic Year to the Summer Year:

  1. Navigate to the portal detail screen from the portal admin homepage in Axiom.
  2. Navigate to the configuration screen and verify the current "School Year" value. 
  3. Run the "Toggle Academic/Summer School Year" procedure, which changes the portal school year to the negative version of the current school year value. Refresh your browser tab to see this change.
  4. Run the "Roll School Year Forward" procedure to set the portal year to the current summer school year value. Refresh your browser tab to see this change.
  5. The portal is now ready for use with Summer Intensives.
  6. Repeat this process for other portals, if applicable.

Transitioning from the Summer Year to the Academic Year:

  1. Navigate to the portal detail screen from the portal admin homepage in Axiom.
  2. Navigate to the configuration screen and verify the current "School Year" value. 
  3. Run the "Toggle Academic/Summer School Year" procedure, which changes the portal school year to the positive version of the current school year value. Refresh your browser tab to see this change.
  4. Run the "Roll School Year Forward" procedure to set the portal year to the current academic school year value. Refresh your browser tab to see this change.
  5. The portal is now ready for use with the academic school year.
  6. Repeat this process for other portals, if applicable.

NOTE: Portals cannot be configured for the academic school year and the summer school year concurrently. As with rolling the academic school year value forward, toggling between the academic and summer school years will have an effect on what faculty, students, and parents see in their portals.