Transcripts

Overview

Get an overview of all things related to transcripts. Learn how transcripts are constructed and how the values displayed on them (such as grades, weighted and unweighted GPAs, etc.) are calculated.

Demo Database: Comprehension questions and tasks follow each video. You can use your own school's database or our "Learn" demo database, the URL and credentials for which are listed in our customer support portal (separate login required). Contact your school's point person or your Veracross account manager with questions.

Transcripts 101

After watching this video answer or complete the following:

  1. Why do many consider the transcript document the most important document?
  2. What is the difference between a transcript document and a transcript record?
  3. How would you open a transcript document and download it?

Posting Transcript Items

After watching this video answer or complete the following:

  1. Define transcript item.
  2. Which procedure do you run to move grades to the transcript document? Where is this procedure located?
  3. List the different criteria you can use to selectively post transcript items.
  4. What does the "Post Blank Grades" action do?
  5. What does the "Clear & Repost all unlocked grades" action do?
  6. Why is the "Records Affected" field important? 

Managing Transcript Items

After watching this video answer or complete the following:

  1. List the possible grading periods that transcript items should be tied to.
  2. Describe the relationship between the Grade Conversion Scale and the calculated fields on the Transcript Item Record. How does the Grade Conversion Scale help determine GPA?
  3. What is the process for updating transcript information once the Transcript Item is created? Why can’t you update grade information on class enrollment records to achieve the same results?
  4. How would you troubleshoot transcript information issues using the Transcript Item record?

Troubleshooting Transcript Documents

After watching this video answer or complete the following:

  1. What is the “GPA report” document and why would you use it? 
  2. What information from the GPA report document would you want to review to ensure GPAs are calculated correctly?
  3. Where should you make changes if you find any of the above information is incorrect?
  4. Open the GPA Report query and find a GPA report document to review. Is the information accurate? How do you know?