The School-Configurable US Transcript Document

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Here is the new version of this article in the Veracross Community.

If your school is interested in more information about the school-configurable US Transcript document, please contact your account manager.

Overview

The new school-configurable US Transcript document is one of a core set of school-configurable academic documents available to Veracross schools as part of the core academics product for the 2020-2021 school year and beyond. 

Schools electing to purchase custom US transcript documents or retain existing US transcript documents cannot use the school-configurable US Transcript document simultaneously. Schools are free to choose between a custom document and the new school-configurable document.

NOTE: We strongly discourage schools switching between the school-configurable document and a custom document more frequently than once per school year to avoid unnecessary delays and labor charges.

Design

The new school-configurable US Transcript document is the result of extensive analysis. We analyzed the US Transcript documents currently in use by a representative sample set of 50 Veracross schools in order to identify the key data points and design elements critical to creating an effective US Transcript. Pairing those two items with the common adjustment requests our document engineers receive allowed us to build a set of school-configurable parameters that enable schools to take control of their document - no VC engineer required.

The new school-configurable US Transcript document is built on the new Document Layouts architecture, allowing Axiom users to configure and manage multiple versions or layouts of the document for different use cases. Read more about document layouts here.

NOTE: The school-configurable Transcript document was designed as a single-page document, in alignment with standard transcript practices identified during our analysis. In the case where more transcript items exist than the document can display on a single page, information will flow onto a second page but table headers will not be repeated.

Visual Examples

The following example configurations are mocked up on vcdemo_client. Feel free to create new layouts there when familiarizing yourself with the functionality. Click on the links in the image captions below each transcript to navigate to each individual document layout record in the demo database.

Official Upper School Transcript Configuration

Official Upper School Transcript Configuration

Unofficial Upper School Transcript Configuration

Unofficial Upper School Transcript Configuration

Parameters List

Below is a comprehensive list of the document layout configuration parameters available for the school-configurable US Transcript document.

"General" Category

ParameterWhat it DoesPossible Values
Official Transcript
  • Toggles between "Unofficial" and "Official" prefixes on document title (unless using Title Override)
  • Toggles display of "Unofficial" watermark
  • Toggles display of signature image
  • 0 (off)
  • 1 (on)
Show Logo?
  • Toggles the display of the logo image
  • 0 (off)
  • 1 (on)
Logo URL
  • Designates the logo image displayed in the upper-left corner
  • Direct link (URL) to a hosted image
Use Logo as Full Width?
  • Toggles the display of the logo as a no-margin letterhead-like image. If set to "1", then Logo Width is not needed to be set.
  • 0 (off)
  • 1 (on)
Logo Width
  • Designates the size of the logo image (maintains aspect ratio of source image)
  • Integers (120 is standard)
Accent Color: Text
  • Designates the color of the text displayed on section header bars
Accent Color: Background
  • Designates the color of the background displayed on section header bars
Page Layout
  • Designates the page size of the document
  • page
  • landscape
  • a4
  • a4_landscape
NOTE: "Page" is equivalent to "Letter" or 8.5 in x 11 in


"Header" Category

ParameterWhat it DoesPossible Values
Title Override
  • Overrides the standard title displayed in the upper-right (see note on Official Transcript parameter above)
  • Characters
School Name
  • Designated the text displayed for school name
  • Characters
  • Defaults to School Name Long
School Address
  • Designates the text displayed for school address (limited to single line)
  • Characters; insert a <br> tag to force a line break
School Phone
  • Designates the text displayed for school phone number (displayed on the same line as website, separated by a pipe)
  • Characters
School Website
  • Designates the text displayed for school website (displayed on the same line as school phone, separated by a pipe)
  • URL
Show CEEB Code
  • Toggles the display of the CEEB Code
  • 0 (off)
  • 1 (on)
School CEEB Code
  • Designates the text displayed for school CEEB Code
  • Characters
CEEB Code Label
  • Designates the text displayed for the school CEEB Code label
  • Characters
Date Format
  • Designates the format used for dates being displayed (all dates must use the same format)



"Grades Table" Category

ParameterWhat it DoesPossible Values
Font Size
  • Designates the size of the font used by the transcript items table
  • small
  • normal

Approximation of number of transcript items that will fit on a single page with each option:

  • small mode, all 3 rows footer options: 32 items
  • small mode, 2 rows footer options: 34 items
  • small mode, 1 row: 36 items
  • small mode, no footer: 43 items


  • normal mode, 3 rows: 26 items
  • normal mode, 2 rows: 29 items
  • normal, 1 row: 32 items
  • normal, no footer: 37 items
Header Label Format


Show Summer Years?
  • Toggles the display of summer transcript items as separate summer year grades tables
  • 0 (off)
  • 1 (on)
Current Year Grading Periods
  • Designates the grading period columns displayed on the transcript item table for items that match the current school year
  • terms_only (Minor/Major grading periods)
  • final_only (Final) 
  • all (Minor/Major and Final)
  • terms_with_posted_grades (Minor/Major grading periods that have at least one grade posted)
Historical Grading Periods
  • Designates the grading period columns displayed on the transcript item table for items that don't match the current school year

  • terms_only (Minor/Major grading periods)
  • final_only (Final) 
  • all (Minor/Major and Final)
  • terms_with_posted_grades (Minor/Major grading periods that have at least one grade posted)

Grade Type
  • Designates the kind of grades the grades table displays
  • 1 (Percentage grades)
  • 2 (Letter grades)
Include Current Year Classes on Transcript
  • Toggles the display of current year classes (no transcript items exist) on the grades table
  • 0 (off)
  • 1 (on)

Include Transfer Courses
  • Toggle the display of transfer courses in the grades table (transcript items must exist)
  • 0 (off)
  • 1 (on)

Add Asterisk for Transfer Item
  • Toggles the display of an asterisk next to transfer courses (Include Transfer Courses must be set to 1) on the grades table
  • 0 (off)
  • 1 (on)

Group by School
  • If transfer schools exist, this option groups transcript items by the school where the credit was attempted
  • 0 (off)
  • 1 (on)

Show Enrollment Level Column
  • 0 (off)
  • 1 (on)

Enrollment Level Format
  • Designates the format of the enrollment level values displayed on the transcript item table
  • 1 (Abbreviated enrollment level values, e.g. "Hon")
  • 2 (Full enrollment level value descriptions, e.g. "Honors")
Level Column Label
  • Designates the text displayed for level column label on the transcript item table
  • Characters
Course Description Type
  • Designates the database value displayed for course name on the transcript item table
  • transcript_course_description
  • course_catalog_title
  • subject_description
Final Column Label
  • Designates the text displayed for the final column label on the transcript item table
  • Characters
Credits Column Label
  • Designates the text displayed for the credits column label on the transcript item table on the transcript item table
  • Characters
Show Credits Earned Per Year
  • Toggles the display of the yearly credit sum value for academic year grades tables
  • 0 (off)
  • 1 (on)
Credits Earned Per Year Label
  • Designates the text displayed for the credits earned per year label
  • Characters
Show Credits Earned Per Year for Summer Years?
  • Toggles the display of the yearly credit sum value for summer year grades tables
  • 0 (off)
  • 1 (on)
Show Cumulative Credits Earned Per Year
  • Toggles the display of the multi-year credit sum value up to the end of each school year for academic year grades tables
  • 0 (off)
  • 1 (on)

Cumulative Credits Earned Per Year Label
  • Designates the text displayed for the cumulative credits earned per year label
  • Characters
Show Cumulative Credits Earned Per Year for Summer Years
  • Toggles the display of the multi-year credit sum value up to the end of each school year for summer year grades tables
  • 0 (off)
  • 1 (on)

Show Cumulative Credits Earned Total
  • Toggles the display of the multi-year credit sum value for all years (Total Credits Earned) for academic year grades tables
  • 0 (off)
  • 1 (on)

Total Credits Earned Label
  • Designates the text displayed for the total credits earned label
  • Characters

Show Cumulative Credits Earned Total for Summer Years
  • Toggles the display of the multi-year credit sum value for all years (Total Credits Earned) for summer year grades tables
  • 0 (off)
  • 1 (on)


"Student Info" Category

ParameterWhat it DoesPossible Values
Name Format
  • Designates the format displayed for student name values

  • first_name
  • first_initial
  • first_initial_with_period
  • middle_name
  • middle_initial
  • middle_initial_with_period
  • last_name
  • last_name_with_comma
  • last_name_suffix_with_comma
  • preferred_name
  • preferred_name_initial


  • Syntax for combining: separate values with a comma, include spaces
  • e.g. last_name_with_comma, first_name
Show Student ID
  • Toggles the display of the Student ID value
  • 0 (off)
  • 1 (on)

Student ID Label
  • Designates the text displayed for the Student ID label
  • Characters
Show Gender
  • Toggles the display of the student's gender value
  • 0 (off)
  • 1 (on)

Gender Label
  • Designates the text displayed for the gender value label
  • Characters
Show Birth Date
  • Toggles the display of the student's birth date
  • 0 (off)
  • 1 (on)

Date of Birth Label
  • Designates the text displayed for the birth date value label
  • Characters
Show Household Address
  • Toggles the display of the student's household address
  • 0 (off)
  • 1 (on)

Address Label
  • Designates the text displayed for the household address value label
  • Characters
Show Date Enrolled
  • Toggles the display of the student's date enrolled value
  • 0 (off)
  • 1 (on)

Date Enrolled Label
  • Designates the text displayed for the enrollment date value label
  • Characters
Show Graduation Date
  • Toggles the display of the student's graduation date value
  • If a withdrawal date exists, that value will be displayed and visibility is controlled using this parameter
  • 0 (off)
  • 1 (on)

Graduation Date Label
  • Designates the text displayed for the graduation date value label
  • Characters
Withdrawal Date Label
  • Designates the text displayed for the withdrawal date value  label (if applicable)
  • Characters
Show Graduation Year
  • Toggles the display of the student's graduation year value
  • 0 (off)
  • 1 (on)

Graduation Year Label
  • Designates the text displayed for the graduation year value label
  • Characters


"Previous Schools" Category

ParameterWhat it DoesPossible Values
Show Previous Schools
  • Toggles the display of the previous schools table (if transfer grades exist)
  • 0 (off)
  • 1 (on)

Previous School Label
  • Designates the text displayed in the header bar of the previous school table
  • Characters
Show Previous Schools Address
  • Toggles the display of the address of previous school(s) on the previous schools table
  • 0 (off)
  • 1 (on)


"Grade Point Averages" Category

ParameterWhat it DoesPossible Values
Show GPA Section
  • Toggles the display of the GPA table
  • 0 (off)
  • 1 (on)

GPA Label
  • Designates the text displayed in the header bar of the GPA table
  • Characters
Show Year Specific GPA in Sidebar?
  • Toggles the display of year specific GPA line items on the GPA table
  • 0 (off)
  • 1 (on)

Show Summer Year Specific GPA in Sidebar?
  • Toggles the display of summer year specific GPA line items on the GPA table
  • 0 (off)
  • 1 (on)

Year Specific GPA
  • Designates the GPA configuration used for year specific line item GPAs
Year Specific GPA Label
  • Designates the text displayed for the year specific GPA value label on the GPA table
  • Characters
Show Weighted Cumulative GPA
  • Toggles the display of the weighted cumulative GPA line item on the GPA table
  • 0 (off)
  • 1 (on)

Cumulative Weighted GPA
  • Designates the GPA configuration used for the cumulative weighted line item GPA

Cumulative Weighted GPA Label
  • Designates the text displayed for the cumulative weighted GPA value label on the GPA table
  • Characters
Show Unweighted Cumulative GPA
  • Toggles the display of the unweighted cumulative GPA line item on the GPA table
  • 0 (off)
  • 1 (on)

Cumulative Unweighted GPA
  • Designates the GPA configuration used for the cumulative unweighted line item GPA

Cumulative Unweighted GPA Label
  • Designates the text displayed for the cumulative unweighted GPA value label on the GPA table
  • Characters
Show Additional Cumulative GPA
  • Toggles the display of the additional cumulative GPA line item on the GPA table
  • 0 (off)
  • 1 (on)

Additional Cumulative GPA
  • Designates the GPA configuration used for the additional cumulative line item GPA

Additional Cumulative GPA Label
  • Designates the text displayed for the additional cumulative GPA value label on the GPA table
  • Characters
Show Year Specific GPA in Grades Table?
  • Toggles the display of the year specific GPA in the grades table for academic years
  • 0 (off)
  • 1 (on)
Show Year Specific GPA in Grades Table for Summer Years?
  • Toggles the display of the year specific GPA in the grades table for summer years
  • 0 (off)
  • 1 (on)
Year Specific GPA in Grades Table Label
  • Designates the text displayed for the year specific GPA value label on the grades table (if "Show Year Specific GPA in Sidebar?" is yes, year specific GPA labels will be automatically prepended with "Grade X" in the sidebar)
  • Characters
Show Cumulative Weighted GPA in Grades Table?
  • Toggles the display of the cumulative weighted GPA in the grades table for academic years
  • 0 (off)
  • 1 (on)

Show Cumulative Weighted GPA in Grades Table for Summer Years?
  • Toggles the display of the cumulative weighted GPA in the grades table for summer years
  • 0 (off)
  • 1 (on)

Cumulative Weighted GPA in Grades Table Label
  • Designates the text displayed for the cumulative weighted GPA value label on the grades table (if "Show Weighted Cumulative GPA" is yes, the cumulative weighted GPA displayed in the sidebar is controlled with the "Cumulative Weighted GPA Label" parameter)
  • Characters
Show Cumulative Unweighted GPA in Grades Table?
  • Toggles the display of the cumulative unweighted GPA in the grades table for academic years
  • 0 (off)
  • 1 (on)

Show Cumulative Unweighted GPA in Grades Table for Summer Years?
  • Toggles the display of the cumulative unweighted GPA in the grades table for summer years
  • 0 (off)
  • 1 (on)

Cumulative Unweighted GPA in Grades Table Label
  • Designates the text displayed for the cumulative unweighted GPA value label on the grades table (if "Show Unweighted Cumulative GPA" is yes, the cumulative unweighted GPA displayed in the sidebar is controlled with the "Cumulative Unweighted GPA Label" parameter)
  • Characters
Show Additional Cumulative GPA in Grades Table?
  • Toggles the display of the additional cumulative GPA in the grades table for academic years
  • 0 (off)
  • 1 (on)

Show Additional Cumulative GPA in Grades Table for Summer Years?
  • Toggles the display of the additional cumulative GPA in the grades table for summer years
  • 0 (off)
  • 1 (on)

Additional Cumulative GPA in Grades Table Label
  • Designates the text displayed for the additional cumulative GPA value label on the grades table (if "Show Additional Cumulative GPA" is yes, the additional cumulative GPA displayed in the sidebar is controlled with the "Additional Cumulative GPA Label" parameter)
  • Characters


"Awards" Category

ParameterWhat it DoesPossible Values
Show Awards Section
  • Toggles the display of the awards table
  • 0 (off)
  • 1 (on)
Awards Section Label
  • Designates the text displayed in the header bar of the awards table
  • Characters


"Grade Scales" Category

ParameterWhat it DoesPossible Values
Show Grade Scale
  • Toggles the display of the grade scale table
  • 0 (off)
  • 1 (on)

Grade Scale Label
  • Designates the text displayed in the header bar of the grade scale table

  • Characters

Grade Scale IDs
  • Designates the grade conversion scales displayed in the grade scale table


"Transcript Notes" Category

ParameterWhat it DoesPossible Values
Show Transcript Notes
  • Toggles the display of the transcript notes table
  • 0 (off)
  • 1 (on)

Transcript Notes Label
  • Designates the text displayed in the header bar of the transcript notes table
  • Characters


"Signature Section" Category

ParameterWhat it DoesPossible Values
Show Signature
  • Toggles the display of the the signature image
  • 0 (off)
  • 1 (on)

Signature Image URL
  • Designates the image displayed on the signature line
  • Direct link (URL) to a hosted image
Signature Description
  • Designates the text displayed below the signature line
  • Characters
Student Information Label
  • Designates the text displayed in the header bar of the student information table
  • Characters


"Footer" Category

ParameterWhat it DoesPossible Values
Footer Text
  • Designates the text displayed in the footer of the document
  • Characters (2000 character limit)
Print Date Label
  • Designates the text displayed for the print date value label
  • Characters
Show Print Date in Footer
  • Toggles the display of the print date in the footer (print date is included below the signature image by default)
  • 0 (off)
  • 1 (on)