School Year Management

Throughout the year, processes must be completed in Veracross as they are completed at your school. Learn about them here.

Articles

Close School Year Considerations
Overview This article lists considerations to take into account prior to closing the school year as well as the results of closing the year; it can be helpful to review in conjunction with using the self-service close school year procedure.  ...
Closing the Admissions Year
Overview As an admissions year draws to a close, schools are presented with a valuable opportunity to clean up and organize a large amount of Admissions data and, in doing so, further solidify their CRM and data integrity. Highlighted in this artic...
Copy Classes for the Next School Year Procedure
Overview The “Copy Classes” procedure copies classes — including course, class ID, description, teacher, room, term credit hours, etc. — from one year to the next. Note that it does not copy enrollments/rosters. It must be r...
Copying Athletic Events for the Next School Year
Overview Copy Athletic Events each year by using the copy procedures on the Athletic Programs homepage, accessed from the Action menu  . Those with the security role of Athletic Program, Division Head 1, Division Head 2, or Division Head 3 can...
Creating Alumni and Former Student Households
Overview Axiom has the ability to create new households for alumni (those who graduated) and former students (those who left the school prior to graduation). The procedures “Create Alumni Households” and “Create Former Studen...
End of School and Summer Processes
Overview A number of processes are involved in closing the school year and preparing for the next one during the summer. The purpose of this article is to lay out steps to take at the end of the school year and over the summer. General Resources ...
Hiding Student Schedules from the Parent/Student Portal
Overview Schools typically want to hide a student’s class schedule from the parent and student portal over the summer while finalizing student schedules. This enables schools to organize for the upcoming school year and enroll students in cla...
Launching Faculty, Parent, and Student Portals for Existing Schools
Overview This documentation article is intended to provide an overview of the process for managing portal accounts. This article will cover creating accounts for new users, disabling accounts, and removing accounts, as well as Active Directory inte...
Managing the School Year (Administrative and Academic Tasks)
Overview There are many administrative and academic tasks that need to be performed in Veracross at different times of the year and can be roughly broken down by season. This article serves as an overview of managing the school year. The School ...
Reporting on Remote Learning Participation
Overview A Student Assignment Submissions Since Last Week query. Transitioning from in-person learning to a completely remote classroom all at once can be a difficult process. Reporting on participation in remote learning can be useful ...
Rolling Directories Over to the New School Year
The content of directories reflects the current academic year. There is not a separate process to roll them over to the next acadmic year, but this article details aspects of directories to keep in mind when switching school years.
Rolling the Portal and Reports Year Forward/Back
Overview In the transition period between schools years, there are many processes that a school must attend to in order to ensure that the old school year is properly closed and the new one it properly opened. One of those processes is switching th...
Scheduling Reference Date Parameter
Overview The Scheduling Reference Date (SRD) is a system parameter that controls two major features within the system:  Class  Schedule Documents for students and teachers   and  Schedule Reports within Axiom. The SRD i...
Start School Year Procedure
Overview Typically, the Start School Year procedure is run two weeks prior to the start of school, but at the very latest, must be performed the day prior to the first day of school. Note on Report Cards and Progress Reports: Visibility f...
Starting Re-Enrollment for Students
Overview Schools typically start the re-enrollment cycle between December and March. Prior to starting a new re-enrollment cycle, a student’s enrollment status reflects his/her status as it pertains to the current  school year (i.e., ei...
System Parameters
Overview System Parameters are a set of queryable values determined by both the client and Veracross which are utilized in a variety of locations throughout Axiom. To access all available System Parameters, navigate to the System homepage and clic...
The "Cost" of Switching Grading Periods
Overview After using Veracross for a few years, schools sometimes consider switching grading period groups (i.e., switching from quarters/semesters to trimesters).  The following information will attempt to help schools make an informed decisi...
The Self-Service Close School Year Procedure
Overview After the end of the school year, you need to close the current year in Veracross. This can be done no earlier than one day after the final day of the year in your academic calendar; the most common month to run the procedure is July. You ...