In order to track many discrete pieces of information within the system, Veracross organizes information into unique records. These records allow schools to easily access and manage both current and historical information.
Some examples of records within Veracross are:
- Person Record
- Household Record
- Organization Record
- Application Record
- Person Enrollment Record
- Course Record
- Grade Record
Each of these records contains a set of fields that store various pieces of information. All characters may be entered in many of these fields that are within the standard Latin 1 (ISO/IEC 8859-1) character set. In almost all circumstances, this will have no effect on characters entered, though a select few may not store properly. You can read more about this character set here.
While all Latin 1 characters are supported, there are some limitations to the placement of certain symbols within the field. The digits and following symbols will be removed if they are entered as the first or the last character in the last name field on a person record:
~ ! @ # $ % ^ & * ( _ + ` – = ; ‘ ’ , / \
Different record types have different fields in which relevant information may be entered. For example, a person record will include fields for name, phone number, ethnicity, citizenship, marital status, job title, etc. whereas a class record will include fields for class name, teacher, begin and end dates, classroom, and much more.
Records within Veracross can also relate to one another. For example, a student record can be linked to his/her parent’s record to show that there is a relationship between the parent and child.
Similarly, people can be linked to a particular event to track the person’s attendance. This relational data structure facilitates easy communication, faster data access, and better data management.
This section of the Axiom manual provides details for managing records within Veracross. The Detail Screens section contains instructions on how to add, delete, and update records. Related Records describes the process for managing the relationships between records, and the Record Actions section is a guide for learning the many actions that are possible from detail screens.