Profile Codes, Person Roles & Person Classifications

Here is the new version of this article in the Veracross Community. Overview Schools are able to add Awards, such as Athletic Awards (e.g Most Valuable Player, Most Improved, etc.), Academic Awards (e.g High Honors, Honors, etc.), and Fine Arts ...

  Here is the new version of this article in the Veracross Community. Overview Roles define a person’s relationship to the school. People often have multiple roles associated with their record. Roles determine who a person is and is fr...

Here is the new version of this article in the Veracross Community. Overview “Alumni Equivalent” is a System Profile Code that can be assigned to any persons who are then treated as alumni throughout the system; specifically by ...

Here is the new version of this article in the Veracross Community. Overview Person Classifications are used to manage attributes that require begin/end dates, school years, or notes. A person’s record can be “tagged” with clas...

Here is the new version of this article in the Veracross Community. Overview Profile codes are a quick and simple way to tag an individual person, or group of people with a yes/no attribute. They act as a flag to help mark records that have a ce...

Here is the new version of this article in the Veracross Community. Overview Person roles define a person’s relationship to the school and determine the fields that are displayed on that person’s record. Persons can have multiple rol...

Here is the new version of this article in the Veracross Community. Overview Schools are able to tag people within the system with profile codes and/or person classifications. Profile Code:  a tag for an individual, groups of people, org...

No, if someone enrolls after the "start school procedure" is run, they will have the “future student” role until their entry date comes. You can manually update the role from "future student" to "student" ...

When the nightly process is determining the classifications for a given user, it checks the following things in order: The person roles tied to the department The department associated with the subject of any classes they teach. If they have a...

The Classifications assigned to a person record determine which system group someone is added to, which — in turn — informs which departments the faculty member receives emails for. The English department classification here inclu...

If a classification type is a System classification, our engineering team must add this on your behalf. If it is a school-defined classification, it can be done by you at the school. To determine what kind of classification it is, navigate to the ...

Axiom manages the coach role differently than other roles in the system. Where a lot of roles are tied to the status of the class being completed or active, coaches are tied to the broader school year. Anyone tied to a "team" as either a...

Yes.  You can see the result immediately by running the "Refresh Person Classifications" Action menu item on the System homepage, or you can wait for the nightly script to do this automatically.  The system will also auto-fill...

To add a new faculty type, navigate to the System homepage and click Add>Faculty Types. Enter a Description and select the appropriate School Level and click Add Faculty Type to save your changes.

To indicate a record has a particular profile code, use the "Profile Code Exists" function field in the query. This field allows you to include all results but displays an indicator if the person has one or more of the profile codes list...

Person classifications can be added to person records to to manage attributes that require begin/end dates, school years, or notes. Person classifications can be added from person records via the Classification tab. Click  Add Record... ...

Schools cannot batch add or delete person roles from people and assistance from Veracross is required to batch add or batch remove person roles. To pursue this option, please submit a ticket through our client support portal. Be sure to include: ...

Primary School Levels are determined by the Faculty Type associated to the faculty or staff member’s person record.  You can review and update the Faculty Type for Staff or Faculty members on the General or HR tab of their Person...

Unused person roles cannot be disabled or removed from drop-down menus. As a way to minimize the impact of these extra person roles, the Selection Sort Key on unused person roles can be adjusted to move unused items to the bottom of the list us...

Awards are special statuses that can be configured and are usually awarded to students. To create a new award, perform the following steps: From the System homepage , click on the +Add button and select the "Awards" option. Fill i...

At this time, we do not add custom person roles and instead recommend using Profile Codes (with the "Include in Roles" option enabled) or Person Classifications. More information about each can be found the Profile Codes vs. Person Cla...