Purchase Order Processing

Purchase order processing? We've got you covered! Read our documentation to learn how here!


The Purchase Order Cycle
Here is the new version of this article in the Veracross Community. Overview This article details the purchase order cycle from start to finish. These stages are: entering a purchase requisition approving a requisition/creating a purchase ord...
Purchase Order Workflow by Role
Here is the new version of this article in the Veracross Community. Overview The Purchase Order (PO) Module has many different steps that can involve many different personnel at your school.  Relevant roles can include the PO Requestors, th...
Purchase Order Processing Overview
Here is the new version of this article in the Veracross Community. Overview The purpose of this documentation is to provide both background and detailed processing instructions associated with the Purchase Order module incorporated into the Ver...
Adding and Editing Vendors
Here is the new version of this article in the Veracross Community. Adding New Vendors To add a vendor, first navigate to the Purchase Order homepage, and then click “Add a Vendor.” This detail display contains tabs (e.g., Gene...
Adding and Updating Purchase Requisitions/Orders
A request to purchase goods or services is initiated by creating a purchase requisition. A purchase requisition can be generated directly by staff and faculty members or strictly by accounting department users.
Completing and Reviewing Purchase Requisitions
Once all pertinent data is entered for a requisition, a user must set a flag to indicate that their requisition is “complete.” The completed requisition is then eligible to be reviewed by whomever has authorization to approve purchase requisitions; and if the requisition is approved, it will become a bona fide Purchase Order.
Manually Reducing Open Commitments on Purchase Orders
When the AP invoices are ultimately posted (and when those invoices have been linked to purchase orders), the open commitment amount on the purchase order will be automatically reduced when the AP invoices are posted.
Posting Purchase Orders
The process of “posting” a purchase order is vital to maintaining good financial integrity in your purchasing data. The act of “posting” a purchase order and its items will disable those transactions from numerous types of updates.
Printing Purchase Orders
One or more specially formatted template files exist to allow printing purchase order (PO) forms that are appropriate for delivery to your vendors. These formatted PO forms can be printed individually or in batch mode.
Recording Purchase Order Receipts
When actual goods or services are delivered by vendors, you can record the receipts by applying them to the appropriate purchase order (PO) items.
Purchase Requisition Import Type
Overview The Veracross Data Importer allows you to import new Purchase Requisition Items directly into Axiom. This import type is considered an importer only — it inserts new Purchase Requisitions but does not update the existing Purchase R...
Blanket Purchase Orders
Overview The table below explains the current workaround for how Requesters can enter Blanket Purchase Orders.  Blanket Purchase Order Example A Requestor may enter a $50,000 Purchase Order to account for the expected cost of their Gas B...
Purchase Order "Change Orders"
Overview A Change Order may be used to modify any Purchase Order that has been sent to a Vendor, including contract amendments. Change Order Security In Veracross, a Change Order is necessary after the Purchase Order has been "locked&quo...