Project-task Activity

Overview

Summaries of a project’s activity can be reviewed by accessing the Contract/Totals tab of each Project-task Master. Cumulative, Period and Budget Summaries are available. This article provides descriptions of the summary fields.

Cumulative Summary

  • Total Receipts: cumulative receipts applied to this project
  • Total AP Expense: cumulative AP invoice charges applied to this project
  • Total Misc Transactions: sum of posted miscellaneous transactions that do not originate from source accounting transactions
  • Total Misc Disbursements: cumulative miscellaneous disbursements applied to this project
  • Total Journal Entries: sum of posted Journal Entries that have been applied to this project
  • Project Balance: total receipts, misc. transactions and Journal Entries less total AP expenditures and misc. disbursements. Calculation excludes open PO items and unpaid AR invoices.
  • Budget Remaining: the total between the Total Budget and the Project Balance
  • Total Open PO: amount of open commitment remaining on PO items assigned to this project
  • Total Accts Rec: amount of unpaid AR applied to this project-task
  • Total Outstanding Pledges: amount of open commitment remaining on pledges assigned to this project
  • Total Student Charges: person charge items linked to this project which have been posted, but not yet invoiced.

Period Summary

  • Period Receipts: receipts applied to this project within specified period
  • Period AP Expenses: AP invoice charges applied to this project within specified period
  • Period Misc Transactions: misc transactions applied to this project within specified period
  • Period Misc Disbursements: misc disbursements applied to this project within specified period
  • Period Journal Entries: Journal Entries applied to this project within specified period
  • Period Beginning Balance: total receipts, misc. transactions and Journal Entries less total AP expenditures and misc. disbursements. Calculation excludes open PO items and unpaid AR invoices where the posting date is less than User Report Begin Date.
  • Period Activity: total receipts, misc. transactions and Journal Entries less total AP expenditures and misc. disbursements. Calculation excludes open PO items and unpaid AR invoices.
  • Period Ending Balance: total receipts, misc. transactions and Journal Entries less total AP expenditures and misc. disbursements. Calculation excludes open PO items and unpaid AR invoices where the posting date is less than User Report Begin Date.

Budget Summary

  • Period Budget: total period budget for this project within specified period
  • Period Activity: total receipts, misc. transactions and Journal Entries less total AP expenditures and misc. disbursements. Calculation excludes open PO items and unpaid AR invoices.
  • Period Budget Variance: variance between period activity and period budget for this project
  • Annual Budget: total annual budget for this project
  • YTD Activity: YTD activity for this project
  • Annual budget Remaining: annual budget less YTD activity sums to budget remaining for this project