Project-task Activity | Learn Veracross

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Overview

Summaries of a project’s activity can be reviewed by accessing the Contract/Totals tab of each Project-task Master. Cumulative, Period and Budget Summaries are available. This article provides descriptions of the summary fields.

Cumulative Summary

Total Receipts: cumulative receipts applied to this project
Total AP Expense: cumulative AP invoice charges applied to this project
Total Misc Transactions: sum of posted miscellaneous transactions that do not originate from source accounting transactions
Total Misc Disbursements: cumulative miscellaneous disbursements applied to this project
Total Journal Entries: sum of posted Journal Entries that have been applied to this project
Project Balance: total receipts, misc. transactions and Journal Entries less total AP expenditures and misc. disbursements. Calculation excludes open PO items and unpaid AR invoices.
Budget Remaining: the total between the Total Budget and the Project Balance
Total Open PO: amount of open commitment remaining on PO items assigned to this project
Total Accts Rec: amount of unpaid AR applied to this project-task
Total Outstanding Pledges: amount of open commitment remaining on pledges assigned to this project
Total Student Charges: person charge items linked to this project which have been posted, but not yet invoiced.

Period Summary

Period Receipts: receipts applied to this project within specified period
Period AP Expenses: AP invoice charges applied to this project within specified period
Period Misc Transactions: misc transactions applied to this project within specified period
Period Misc Disbursements: misc disbursements applied to this project within specified period
Period Journal Entries: Journal Entries applied to this project within specified period
Period Beginning Balance: total receipts, misc. transactions and Journal Entries less total AP expenditures and misc. disbursements. Calculation excludes open PO items and unpaid AR invoices where the posting date is less than User Report Begin Date.
Period Activity: total receipts, misc. transactions and Journal Entries less total AP expenditures and misc. disbursements. Calculation excludes open PO items and unpaid AR invoices.
Period Ending Balance: total receipts, misc. transactions and Journal Entries less total AP expenditures and misc. disbursements. Calculation excludes open PO items and unpaid AR invoices where the posting date is less than User Report Begin Date.

Budget Summary

Period Budget: total period budget for this project within specified period
Period Activity: total receipts, misc. transactions and Journal Entries less total AP expenditures and misc. disbursements. Calculation excludes open PO items and unpaid AR invoices.
Period Budget Variance: variance between period activity and period budget for this project
Annual Budget: total annual budget for this project
YTD Activity: YTD activity for this project
Annual budget Remaining: annual budget less YTD activity sums to budget remaining for this project