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- Before printing checks for Scheduled AP Invoices, review the Scheduled Payments Report to confirm the number of items and dollar amounts to be paid is correct.
- To print checks for all AP Invoices currently scheduled for payment, click on the Print / Post AP Payments link.
- Enter the Check Date. Note the First Check Number and the Cash GL Account will auto-populate.
- Click Add Print / Post AP Payments.
- If everything looks good, toggle the “Prepare Checks?” to Yes.
- Click Update.
- Navigate to the “Print Results (New)” tab.
- Click “Click Here” next to View Checks to view your AP Check in a “Preview” mode, with a Preview Watermark on the check.
- If the check looks good, close the window.
- Click the Action Button and select “Mark Checks Ready to Print”.
- Load printer with check stock.
- Click “Click Here” next to View Checks to view your final AP Check.
- Review the checks when printed.
- If all looks good, return the “Print/Post AP Payments” screen and navigate to the “Post / Cancel” tab.
- Once on the “Post / Cancel” tab, select the option “Post Checks” from the Disposition Code drop down menu.
- If all does not look good with the check batch, select the “Undo Checks” option, and repeat Steps 1-15
- Click “Update”.
- On the Accounts Payable homepage, run the AP Payment Journal report under the Other Reports section to review resulting Journal Entry. A listing of checks can also be generated from this location or from the Check Register Listing located on the Accounts Payable homepage under the Other Reports section.