Overview
In the event that a Development Office needs to adjust pledge records, there are couple options depending on the situation.
How to Cancel a Pledge Step-by-Step
- Navigate to the Pledge Record in Veracross Accounting
- Click on the Adjustments Tab.
- Toggle Cancel to Yes, populate the Temp Adjustment Date, enter in any date as long as the fiscal period is still open.
- Press Update. With this update, the system created an negative installment item
- Mark it 'Ready to Post'
- Press Update, saving the Ready to Post designation
- Navigate to the Post Pledges/Donations on the Development Homepage to post the adjustments.
- Processing Option: Pledge
- Posting Date: the date you want this posted to
- Pledge : look up the pledge installment created
- Click Add Post Development, to successfully cancel this Pledge
How to Write-off a Pledge Step-by-Step
- Navigate to the Pledge Record in Veracross Accounting
- Click on the General Tab
- Populate Write-off Amount
- Populate the Write-off Date, enter in any date as long as the fiscal period is still open.
- Press Update. With this update, the system created an negative installment item
- Navigate to the Adjustment's Tab
- Mark it 'Ready to Post'
- Press Update, saving the Ready to Post designation
- Navigate to the Post Pledges/Donations on the Development Homepage to post the adjustments.
- Processing Option: Pledge
- Posting Date: the date you want this posted to
- Pledge : look up the pledge installment created
- Click Add Post Development, to successfully cancel this Pledge
Please Note: when following this procedure, the write-offs are not reflected in the Pledge PTD fields
How to Add/Reduce a Pledge Installment Pledge Step-by-Step
- Navigate to the Pledge Record in Veracross Accounting
- Click on the Adjustments Tab.
- Populate the Temp Adjustment Type as Add/Reduce
- Populate the Adjustment Date, enter in any date as long as the fiscal period is still open.
- Press Update. With this update, the system will create two negative pledge installments
- Click into the specific adjustments
- Mark it Ready to Post
- Navigate to the Post Pledges/Donations on the Development Homepage to post the adjustments.
- Processing Option: Pledge
- Posting Date: the date you want this posted to
- Pledge : look up the pledge installment created
- Click Add Post Development, to successfully cancel this Pledge