The Veracross Data Importer allows you to import new person links to person records in Axiom. In addition to storing files on person records, Veracross is also able to store links on Candidate, Student, Staff, and Faculty person detail screens. This feature is useful to link to information stored outside of Veracross, e.g., to a school’s own Google Drive or other filesystem. This import type is considered an importer — it only allows you to import new person links and not update existing ones.
You can read more about Person links in documentation here.
Preparing the Data for Upload
The user must prepare a comma separated value (CSV) file containing all data to import. This file must contain all columns in the order listed below, even if no content is populated in the columns. If there is no content in a column, that row must be left blank.
|Column (Field) Name||Value Considerations|
|person_fk||Numeric value. The person ID of the person you wish to associate this link with.|
|school_year||4-digit year value. The School Year that this person link applies to. This shows as the "School Year" value in the Person Link query nested on the Links tab of a person record.|
|classification||Numeric format. The ID of the File Classification of the person link. Must be an existing classification value. This can be found as the ID field in this File Classification query.|
This controls security for who is able to see this person link. Read more about this here.
|url||URL format. The actual URL of the person link. It is helpful to copy/paste this value.|
|description||Text format. The title of the actual document linked to the person via the person link. Find this value as the Description column in the Person Links query embedded in the Links tab of a person record.|
|notes||Text format. Any additional notes that you'd like to store about this Person Link.|