Payment Processing

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Articles

Applying Deposits to AR Invoices in Batch
Step-by-Step These instructions will aid a user in tentatively applying outstanding Cash Deposits (pre-payments) to unpaid AR invoices.    The user will enter criteria that limit the AR invoices impacted by the process.   The system ...
Clearing Tentative AR Receipts in Batch
Click the link Undo Tent Receipts , found on the AR Workflow homepage in the Accounts Receivable Workflow section. This may be used to clear a group of tentative receipts. Click on this link and then Option 11 will default to the Option Code.&nbs...
Entering AR Payments
Step-by-Step Create a Cash Receipt Batch On the AR Workflow Hompage, under the Accounts Receivable section, click on the Add a Receipt Batch link. Enter a User Ref Number, if desired. Enter a Deposit Date. This should represent the day the mo...
Entering AR Payments via the Input Grid
Step-by-Step On the Accounts Receivable homepage, run the AR Payments Input Grid.   For each check/payment in your possession, do the following: Locate the invoice associated with the household or student to which payment should be applied....
Entering Tentative Receipts to Invoices
As checks and other transactions are received as invoice payments, they need to be applied to the appropriate invoices so that unpaid amounts can be reduced accordingly.
Invoice Payment Service (IPS) Processing
Invoice Payment Service (IPS) processing is a method to record receipts on invoices for use with some types of invoice payment services such as FACTS or SMART. If payroll deductions are made to pay invoices, the processing is done in the same manner.
Manually Applying Deposits to AR Invoices
Step-by-Step Navigate to the Invoice for which you’d like to apply the deposit. Click on the “ Receiving ” tab. To the right of the “Deposit Item” field, click on the magnifying glass. Type in the Household name ...
New Cash Receipt Process Changes
Overview This article outlines all changes/non-changes to processing AR Invoice Payments, Deposits, and Misc Cash receipts.  It has broken down into 3 distinct sections, based on functional area.  First, discover how the manual entry of I...
Posting the Application of Deposits
Step-by-Step On the AR Workflow homepage, in the Accounts Receivable section, click on the Post Applied Deposits link in the Workflow section. Enter the desired “Posting Date” Click Add Post AR Receipts. ...
Processing Over-Payments to AR Invoices
Step-by-Step To process an AR Overpayment, enter in the payment information in the AR Invoice’s Receiving tab. Once the payment information is filled in, toggle the “Receipt in Full?” to Yes and click Update. Any excess amount ...
Undoing Tentative Deposit Applications
When applying a deposit, if you wish to undo all tentative applications, click the Action menu   , click Undo Tentative Receipts , and confirm in the following window. The system will clear all tentative receipt fields, including the “...