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Overview
In the case where a Non-Resident Payer is responsible for some or all of the student's charges there is a certain way to set up the charge items and invoices to allow for a successful invoicing.
Charge Items
For both Household-based billing and Student-based billing, if the charge item is going to be charged to the Resident Payer, then nothing needs to change for its set up. The charge item, when invoiced, will always default to the invoice that is displaying the Resident Payer.
If the charge item is going to be charged to the Non-Resident Payer, then the Billing Person must be populated by the non-resident payer's name. This will tell the system what invoice to move these Charge Items to when you Invoice Charges.
This can be done one-off or if the non-resident payer will be paying for all of the charges, they can be populated on the Header Billing Person field.
Invoice Setup
Household-Based Billing
For the Resident Payer, the Invoice should be created with the Household on the Header level.
For the Non-Resident Payer, the Household on the Header Level should be that of the Non-Resident Payer.
Additionally, the Billing Person on the Billing Person Tab must be designated as the Non-Resident Payer. The Billing Person is automatically populated to the Head of Household of the Household that is designated on the Header level at the time of creation.
Student-Based Billing
The Resident Payer Invoice should be created with the Student the Invoice is for and the Household on the Header Level. The Resident Payer should be the Billing Person on the Billing Person Tab.
When creating the Non-Resident Payer Invoice for a specific student, the Household on the AR Header level should be that of the Non-Resident Payer, but the Student Field should display as the Student the Invoice is about. Additionally, the Billing Person on the Billing Person Tab must be designated as that Non-Resident Payer.
