Mixed Payout in VC Pay

Step by Step

  1. Receive Payout
    • Payments collected by Blue Snap are transferred to School’s bank account. At this time, Veracross receives a “Payout” record.
      • This record captures all transactions that make up the amount deposited in the Bank.

  1. Review Payout 
    • Amounts tabulated at the Header level, should match the related Checkout Receipts and Payout Items
    • The ‘Total Disbursement’ should match the deposit amount on a Bank Statement

  1. Create Cash Receipt Batches 
    1. Create Receipt Cash Receipt Batch
      • In the Action Menu, select ‘Create Receipt CR Batch’
      • This creates a new cash receipt batch with all Non-Donation related transactions
    2. Create Donation Cash Receipt Batch
      • In the Action Menu, select ‘Create Donation CR Batch’
      • This creates a new cash receipt batch with all Donation related transactions

  1. Finally, Post the Cash Receipt Batches
    • After running step 3, click on the CR Batches Report
    • Drill into the appropriate batch
      • Ensure the Batch Total matches the Transactions less any fees
      • In the Action Menu, select ‘Post Receipts’