Adding Courses

Overview

Courses as part of the academic hierarchy are used to identify the curriculum offered by a school. Each different curriculum (ex: World History v. American History) would be parsed into its own course. Within courses are classes. Classes may be offered multiple times per year and can be taught by different teachers. The distinction between course and class is that the course represents the set of academic material being taught and is NOT year or teacher-specific, while the class represents an instance of that curriculum being taught by a particular teacher and in a particular time. It is important to note that many settings made at the course level filter down into the class.

The Steps to Adding A Course in Axiom

Below are step-by-step instructions on adding a new course to the database using Axiom.

Step 1: Use “Add” Button to Create New Course

On the System homepage, locate the “Add” Button at the top right of the screen. Go to the Add menu on the System homepage, and scroll down until the link called “Course List” is visible. Drill down into that link. Or click here to add a Course as well. 

Step 2: Configure the General Tab

A new course dialogue box will appear. This is where the configuration for the newly created course will occur.

Course type: Select the Course type that’s appropriate for the kind of course it is (e.g. Academic, non-academic, other programs, etc). Learn more about each course type.
Subject: Tie the course to the correct subject.
Course ID:Create a course ID. This is a school specific course ID, not to be confused with the ID number for the course record. Veracross recommends to create a short course ID that easily identifies what the course is. EX: Biology 9 could have the course code “Bio-9”.
Course Name:This is the course description that will be visible on report cards and internally.

Step 3: Configure the Flag Settings

Although these flags can be toggled on and off at any time, it’s best practice to have the courses configured correctly during first creation.

Include on report card: If set to “no”, this course and all grade records associated with it will not be visible on student’s report cards. If set to “yes”, this course will have the capability of being on report cards.
Include on Transcript: If set to “no”, this course and all associated transcript items will not be visible on a student’s transcript.
Include in GPA: If set to “No”, this course and all associated grade records will not be factored into a student’s GPA.
Include in scheduler: If the school has the Veracross Scheduler module, this setting determines whether or not this course can be scheduled using the Veracross scheduling tool.
Include in parent/teacher conferences: This controls whether or not parents can schedule parent/teacher conferences for this course.
Available for request: If set to “no”, students/faculty will not be able to submit course requests for this course.

Step 4: Set Up Qualitative Grading

If relevant, navigate to the qualitative grading tab on the new course. This tab is where the school would verify that the rubric criteria that should apply to this course are entered in.

Input can either be done manually by clicking the “Add Record” button and searching for the specific rubric criteria required, or it can be done using the qualitative configuration tool (the link to which is on the top of the screen).

Make sure, if doing manual input, that the school enters in a line item per grading period where the qualitative criteria applies.

Step 5: Add Course Classifications

The Classifications tab of the course is where the school would add in the appropriate course classifications. If this is an academic class, the school can denote whether or not the class is AP or Honors through a classification of “AP” or “Honors”. If this is an Other Program course, the course classification would link the course to a program registration form. These are just a few ways to take advantage of course classifications