General Ledger (GL)

Read documentation about the General Ledger (GL) portion of the Business module.

Articles

Assigning a Profit & Loss (P&L) Closing Account
During the year end final close process, one of the processes involves rolling the Profit and Loss account balances into Fund Balance accounts, so at the beginning of the new fiscal year, all P&L Accounts will reflect zero balances.
Closing an Accounting Year End
Overview Quick view of the year-end closing process:   Make sure all of your income and expense accounts have a closing account, either the default from the closing account set at the Fund level or overrides at the income and expense account...
Creating a Recurring Journal Entry
Step-by-Step Find the Journal Entry that you would like to create Recurring JE’s for and navigate to the  General tab. Enter in the number of recurring Journal Entries you would like to create in the Number Recurring JE  field. ...
Generating GL Detail Reports
This article provides documentation on creating, saving, and running General Ledger Trial Balance Detail reports.
Running a Financial Statement
Running a New Financial Report (Step-by-Step) On the General Ledger homepage, click on Run a Financial Statement Report . Select the desired FINS Report. Select a Fiscal Year. Select an Accounting Period. Click Add GL Financial Report . Cho...
Statement of Functional Expenses
FASB requires not-for-profit institutions to present expenses by nature as well as function, as well as to provide an analysis of expenses showing the relationship between functional and natural classification.
In what order should the Accounting Year End process be performed?
The  Accounting Year End  process should be formed in the following order:  Soft/Mostly Close - all the periods/months;     Hard/Final Close -only last period of the FY;     Zero...
How can Budget Managers download the 'GL Budget Detail' reports to an excel file instead of PDF?
GL budget Detail reports can only be downloaded to a PDF file from the Axiom side.   
How can I change the Cost Center for the GL Account?
Once a GL Account is created, the cost center can't be updated.  You will need to create  a new GL Account with the correct Cost Center.  For the incorrect GL Account, that should be deleted if if there are no transactions attach...
How can I give access to a non-Business Office member to view specific GL Accounts when looking at Budget Reports?
In order to give access to a non-Business Office member to view Budget Reports on the Axiom side they will need to be given the specific security role of Accounting_GL_Public. Additionally, to assign this non-Business Office member specific GL A...
I'm running a custom GL report that is subtotaled by GL account. How can I insert page breaks after each GL account number transition of the printed PDFs?
Because your report is subtotaling by GL account, you may indicate the page break option when selecting to print.  Here are the steps: Run the report Click on the "Action" button and select the "Print Results Grid" option...
I posted quite a few AR Invoice Items to the wrong GL Account, how can I update the GL account on the Journal Entry?
GL Accounts can't be updated for the original Journal Entry, however, you can make a formal adjustment so the CR GL Account  on the AR Item is now correct.  Navigate to the Adjust tab of the Invoice Header record; Select Tentative...
Can we write-off a pledge in Axiom that was written off in our legacy system without impacting the General Ledger?
If you have written off pledges in your legacy system but need to have it reflect accordingly in Axiom, you are able write-off a pledge in Axiom (accounting) without impacting the GL. Perform the write-off for the pledge on the General tab of the ...