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Overview
Veracross offers an extra-cost integration with Clever, a service for transferring school information in a secure manner from Veracross to a web application. Clever partners with dozens of third-party apps and web applications, and with this integration, those apps can easily use Veracross data. Learn more about Clever by clicking here.
How would Clever Integration benefit my school?
Clever integration gives schools more options for integration with various third-party apps. For example, Clever makes it possible to bring Veracross data into a third-party LMS of choice more easily than manually exporting/importing data would allow.
Clever and Veracross
If your school is interested in this extra-cost integration, first contact Clever and enable an account. Once your school has signed up with Clever, you will be given credentials to a Clever SFTP account. Veracross uses these credentials to automate the transfer of teacher, student, parent, class, and class enrollment data from Veracross and into Clever-enabled applications.
How do I prepare my school for Clever Integration?
- Obtain SFTP credentials from Clever and provide these to your Veracross Account Manager.
- Configure “Primary grade level” on every class that you would like to have exported out of Veracross and into Clever. “Primary grade level” configuration in Veracross will not have any detrimental effect on your school’s use of Veracross; if a class Primary Grade Level is configured as “grade 9”, it is still possible to enroll students of any other grade level in that class; the purpose of configuring a Primary Grade Level is so that Clever can use the data for their purposes. Note that Clever only allows the following primary grade levels to be imported:
- Pre-K
- K-12
- Post-Graduate
If this set of grade levels is not sufficient, please contact Clever.
Export Process
The following data are sent nightly from Veracross to Clever, and updates to data made within Veracross will display within Clever after the sync runs.
STUDENTS
Note: Veracross exports students, parents, and emergency contacts to Clever.
| Clever Field Name | Veracross Field Name |
|---|---|
| school_id | (Unique number internal to Veracross) |
| student_id | Person ID |
| student_number | N/A |
| state_id | N/A |
| last_name | Last Name |
| middle_name | N/A |
| first_name | First Name |
| grade | Current Grade |
| Gender | gender |
| DOB | Birthday |
| student_email | Email 1 |
| username | Username |
| contact_type | Values: Emergency or Family |
| contact_name | First_name + Last_Name |
| contact_phone | Mobile or home phone |
| contact_email | Email 1 |
TEACHERS
| Clever Field Name | Veracross Field Name |
|---|---|
| school_id | (Unique number internal to Veracross) |
| teacher_id | Person ID |
| teacher_email | Email 1 |
| first_name | First Name |
| middle_name | N/A |
| last_name | Last Name |
| title | Job Title |
| username | Username |
| Password | N/A |
CLASSES
Note: Clever calls classes “sections.”
| Clever Field Name | Veracross Field Name |
|---|---|
| school_id | (Unique number internal to Veracross) |
| section_id | Class ID |
| teacher_id | Person ID (Teacher) |
| teacher_2_id | Person ID (Teacher Aide) |
| teacher_3_id | N/A |
| teacher_4_id | N/A |
| name | Class Description |
| section_number | Internal Class ID |
| grade | Primary Grade Level |
| course_name | Course |
| course_number | Internal Course ID |
| course_description | N/A |
| period | N/A |
| subject | N/A |
| term_name | N/A |
| term_start | Grading Period Begin Date |
| term_end | Grading Period End Date |
ENROLLMENT
| Clever Field Name | Veracross Field Name |
|---|---|
| school_id | (Unique number internal to Veracross) |
| section_id | Class ID |
| student_id | Person ID |
Frequently Asked Questions
Question 1: Does data flow both directions in this integration?
Answer 1: No, data only flows from Veracross to Clever, and not the other direction.
Question 2: How often is data sent to Clever?
Answer 2: The SFTP sync to Clever from Veracross runs nightly.
Question 3: Does this export reference class permissions?
Answer 3: No. It exports people referenced in the teacher and teacher's aide fields on the general tab of the class record.