Calendars and Group Events

Overview

Take an in-depth look at how calendars work in Veracross. Learn about group event properties and how different configuration options such as event types, visibility, or classification impacts how events display on calendars.

Calendar Homepage

After watching this video answer or complete the following:

  1. Name the four major types of calendars that exist in Veracross.
  2. What type of calendar would you use for external, public-facing constituent viewing? How do you designate that an event should show up on this calendar?
  3. What is the difference between the "School Calendar" and the "School Calendar - Admin"?
  4. Which calendars are user-specific?
  5. What calendar can be pulled through an API feed?

Group Event Properties 

After watching this video answer or complete the following:

  1. What is the query you would use to display a list of various group event records? What is the major criteria applied to this query by default?
  2. Which field should you use to categorize a group event?
  3. Name the portals that display the contact person and the notes field.
  4. What is the difference between "Location - Internal" and "Location - External"?
  5. What two things must be true for map links to be generated on the group event record?
  6. Describe the steps you would take if you wanted to change the Calendar Reference Date. 

Event Types

After watching this video answer or complete the following:

  1. Are event types standardized types from Veracross, custom configured on a school-by-school basis, or both?
  2. Which event type would you use for it to be a no school day and have no attendance created? What about only staff and faculty attendance records?
  3. What event type(s) can only be seen by the Development office? Which can only be seen by the Admissions office?
  4. What event type would you use to schedule the first or last day of school? 

Classification and Visibility

After watching this video answer or complete the following:

  1. What steps would you take to designate the group event to apply to both Grade 1 and Grade 3?
  2. What does the Primary Group field do? Is it required?
  3. How do you add multiple primary groups?
  4. What does the "Group Members" toggle do?

API

After watching this video answer or complete the following:

  1. Where should you go for API documentation? Who should you reach out to for credentials?
  2. If you're pulling an ICS feed, what events will show up in your API?
  3. Is the same true for XML or JSON feeds? Why or why not?
  4. How long is the API cache duration?
  5. How would you more thoroughly filter your API feed?