Business: Accounts Receivable (AR)

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In this section, you'll learn about the various components and workflows within the Accounts Receivable (AR) module.


Posting Invoices
Posting invoices is an essential step in the Accounts Receivable workflow. There are two different ways that invoices can be posted; manually and in batch. Once they have been posted, a journal entry is created.
Invoice Record Review
The AR Invoice record holds a lot of information. Knowing where to look and what parameters affect what information is important to managing and displaying information correctly.
Invoice Adjustments & Changes
Invoice adjustments and changes are occasionally necessary. These adjustments allow you to cancel invoice items, write-off items, and transfer invoice items.
Invoice Payments
Applying payments manually to an invoice record gives you flexibility to manipulate where this money is applied. Additionally, learn how Veracross handles overpayments by families.
Deposit records in Veracross are one of our main receipt types that are used. From here, we can learn how to enter in deposits all the way through successfully posting them.
Parent Portal
Invoices in the Parent Portal are a useful tool to give parents access to the invoice and its update in real time. Here we see how a Business Office representative can impersonate parents and also a basic overview of the Payment page in the Portal.
Issuing Refunds
There are two ways to process a refund in Veracross Student Billing, and they are via Unapplied Deposits or Credits.
AR Other
Learn how to generate late fees in Veracross and also how to use all your AR skills that you have learned to update an Invoice in its entirety.
Cash Processing
Within the Student Billing module, there are some functions that are related to the payments that are being processed. Here we will learn how to cancel a payment and how to adjust a payment. Additionally, you will learn how to create a check in our system.