Assignment Management Through the Parent Portal

Overview

  • Student Classes & Reports
  • Assignment Planner
  • Class Tab
  • Grade Detail Report

View the companion article to portal assignment management: Student Portal: Assignment Management

Homepage

On the homepage of the Parent Portal, parent’s can gain access to various aspects of each of their children’s education, including Classes & Reports, Schedules, Updates, and Assignments.

Student Classes & Reports

The Student Classes & Reports section on parent’s portal homepage displays a basic summary of all class data for each of their children. Parents can switch between each of their children to view their class data.

Parents can view whether any of their children’s classes have new notifications. New notifications will total in the “Notifications” box so parents can easily view which classes have new notifications from their children’s teachers. Notification alerts are only triggered by a teacher sending an assignment notification using the “Notify Parent” button on the assignment detail. Clicking on the notification button will open the “Notification” filter in the “Assignments” tab on the class detail page. Assignments with unread updates will be highlighted in yellow.

Notification badges are household-centric, which means resident parent and resident spouse share the notification badge. For example, if a resident mom logs into her portal first and views the notifications, when her resident spouse logs into the portal they will not see the new notifications because it has already been “checked” for that household. This will not affect the non-resident parent’s notification badges. They will still be able to view the new notifications for their children.

Assignment Planner

The Assignment Planner is available from the “Assignments” tab in the primary navigation.

The Assignment Planner is the primary place for parents to see an overview of their children’s upcoming assignments. The Planner shows all assignments across all classes in a timeline view for each of the parent’s children.

By default, the Planner only displays each assignment on the day that it is due.  It is possible to view a preview of assignments before their due date.  Click on the “Class Name” to expand that row.  This will reveal upcoming assignments.  Assignments will be displayed on each day starting on the date they are assigned until their due date.

Clicking on an assignment will bring up the preview window with the assignment instructions and related file attachments.

Parents have the ability to toggle between children by selecting the student name in the top left of the assignment planner.

Class Tab

 The Class tab is the primary place for parents to see a comprehensive listing of all their children’s assignments, comments, and scores for a single class. Parents can switch between each of their children to view a complete list of all their classes sorted by class status (i.e. active, future, completed, etc.). Clicking on the “View All Assignments” button will display all the assignments for the class.

Assignment Sorting

There are two sorting options for assignments in the Class Tab:

  • Due Date: assignments are grouped and sorted by due date descending.  The page will automatically scroll to “Today” for convenience.
  • Assignment Type: assignments can also be organized by assignment type.

Assignment Filters

Parents may filter their children’s assignments by notifications, feedback, problems, or display all assignments.

  • All Assignments
    The All Assignments filter displays all the student’s assignments for the class. This view enables parents to view the complete picture of all their child’s assignments, any feedback the teacher has made on the assignment, and view scores and completion statuses. Assignments with new notifications will be highlighted in yellow. Clicking on each assignment will reveal the assignment details and feedback conversation if present.
  • New Updates
    New updates indicate any change or notification the teacher has made that the student has not seen for an assignment. Updates include assignment scores published, changes made to a student’s score or completion status, new feedback, etc. Students may filter assignments by new updates to easily view all assignments that contain update(s). Assignments with new updates will be highlighted in yellow. Clicking on the assignment will indicate it has been “read” and the yellow new update highlight will disappear.
  • Notifications
    Teachers may send notifications to parents through the “Notify Parents” button on the assignment detail. This will send an email to parents immediately, providing a summary of the assignment. Assignments in which notifications have been sent are indicated by a Notification Orange Triangle in the assignment row.
  • Feedback
    Teachers may choose to send students feedback about their performance on an assignment.  Parents can view this feedback conversation from the class detail on the Classes tab. Clicking into the assignment will reveal the entire feedback conversation.
  • Problems
    Problems indicate assignments which have a completion status of late, not turned in, incomplete, or received no credit. The completion status will be in place of the grade in the assignment row.

Grade Detail Report

The Grade Detail report provides a detailed explanation of a student’s calculated grade in a class during a single grading period.  The calculated grade is made up of the student’s individual assignment scores as well as the aggregate calculations which roll-up the assignment scores into the overall calculated grade. By default, the current grading period’s grade detail report is displayed on the Grade Detail tab on a class’s detail page, but parents can view reports for prior grading periods from this tab.

The Grade Detail report is available on the parent portal homepage as well as on the class’s detail page. When a parent clicks on their child’s grade in the Student Classes & Reports section of the homepage, the Grade Detail report will open on the “Grade Detail” tab on the class’s detail page.

Publish Student Files and Links

In conjunction the ability to attach files and links to student records in Axiom, and it is possible to publish them in the parent portal. Publishing has to be enabled in the portal configuration, at which point individual files and links can be published as desired (they can also be batch published using the standard batch updating feature of Axiom).

If enabled, a “Files” tab appears when clicking on a student’s name in the parent portal (same place parents would go to see report cards, recent updates, etc.). Each file or link is flagged with the type (link, image, document, etc.), displays the update date, and has a link to view or download.

Configuration

Enable in the portal: There are two fields to update in the portal configuration.

  • Student Files: Set “enabled” to “true. This enables the feature.
  • My Children Menu: Set “enabled to “true” if you are using this menu feature in the portal.

 

 

Display links and files: Display individual links and files via the Files and Links tabs of student records in Axiom.  They are done on a per link basis, but can also be batch updated via the normal batch updating feature of Axiom. To do update individual files:

  1. Navigate to the Links or Files tab of a student record.
  2. Update the “Parent Portal Display” field (newly added) to “Published.”
  3. Click Update.

Batch Update: The “Parent Portal Display” field may be batch updated. This could be helpful in the event that a certain type of link or student file you want to publish in all parent portals. To do this:

  1. Run a Find Person Links or Find Student Files query on the System homepage.
  2. Pull in the “Parent Portal Display” field if necessary.
  3. Design the query to produce the results needed, e.g., use the file classification or description to narrow down the results.
  4. Batch update the “Parent Portal “Display field.

The query may also be “popped-out” on the Files or Links tab of a student record, design the query, and batch update.