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Veracross allows each school to define its own way of categorizing its faculty and staff, often by the type of work they perform, using the field ‘Faculty Type’. For instance, a school might categorize deans, principals, and school heads under an “Administrative Faculty” faculty type. Where applicable, schools can designate the primary school level associated with each faculty type. For instance, a school may break its teaching faculty into the following faculty types:
- LS Teacher (associated with the Lower School)
- MS Teacher (associated with the Middle School)
- US Teacher (associated with the Upper School)
- Multi-Division Teacher (associated with “All school”)
Impact of Faculty Types
Faculty types are configured during the initial implementation phase but may be added or adjusted at any point. Note that when a faculty or staff member is designated with a faculty type, the system automatically sets the primary school level of that faculty/staff member to match the school level associated with the faculty type. This, in turn, creates person classifications for the applicable school level, which are used throughout the system for a number of important functions. Among other things, person classifications:
- influence the membership of school level system groups and email distribution lists,
- control what rotation displays on Faculty schedule documents, and
- determine how teachers are placed in the Schedule Builder.
The point person should consult a Veracross account manager to help develop an optimal configuration for their particular school.
Assigning Individuals in Multiple School Levels
Because each faculty type must be associated with a school level (or “All School”), schools where a percentage of faculty and staff split their job responsibilities between school levels may find configuring their faculty types to be somewhat of a challenge. However, there are some helpful guidelines to consider:
Guidelines For Teachers In Multiple School Levels
For teachers who teach in multiple school levels, it may be beneficial to define their faculty type according to the school level in which they primarily teach. For instance, if a teacher spends more than 50% of their time in the Middle School, a “MS Teacher” faculty type would be appropriate. This will cause the system to automatically create a school level person classification for the Middle School for this teacher. In order to associate the teacher with the other school level(s) in which they teach, add the appropriate school level person classifications for the other divisions. The system will automatically create the applicable school level person classifications based on the classes the teacher teaches, but additional school level person classifications can be manually added by navigating to the the ‘Classifications’ tab on the teacher’s person record and adding each applicable school level person classification.
Guidelines For Staff In Multiple School Levels
For staff who work in multiple school levels, the same basic principle from above applies, except the system will not automatically generate additional school level classifications since staff members do not typically teach classes. Instead, additional schools level person classifications will need to be manually added by navigating to the the ‘Classifications’ tab on the staff member’s person record and adding each applicable school level person classification.