Admissions and Enrollment Query Practice

Updated Jul 13, 2021
Published 07/01/2019

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Guided Query Practice

Try answering these questions by reading the prompt and working following the steps to create a query that gets you the results you are looking for. After you’ve completed these exercises, or if you are stuck on any of them, feel free to navigate to the guided query answers below.

  1. “How many prospects do we have for the active admissions year with a last name that begins with the letter W?” Name this query “W Prospects for the Active Admissions Year”
    • start from the “Find Prospects” query on the Admissions homepage
    • set the Prospect criteria to be “begins with” W
    • ensure that the Year Applying For is set to Active Admissions Year
  2. “Can you show me a list of all inquiries where the prospect is applying with a Day or Undecided resident status?”
    • start from the “Find Inquiries” query on the Admissions homepage
    • set the Resident Status Applying For to be “is one of” and check off both the Day and Undecided options
  3. “I need a list of all unlocked pending applications that are coming from minority families”
    • start from the “Pending Review” query on the Admissions homepage
    • set the Minority Family criteria as “Yes”
    • set the Locked criteria as “No”
  4. “Could you get me a list of all applicants with overdue checklist items that do not have any notes made on the items themselves?”
    • click on the Overdue Application Checklists query in the Checklists section of the Admissions homepage
    • set the Checklist Item Notes criteria to be “is blank”
  5. “Would you be able to build me a query of all applications submitted by current students for the next school year?”
    • start from the Find Applications query on the Admissions homepage
    • pull in the Role field and set the criteria to be “is one of”, then check off Student
  6. “Hey! Can you build me a report of all students in Online Re-Enrollment with an enrollment status of N/A? In this report can you make sure that Grade Applying For and Year Applying for are highlighted in red and green, respectively?”
    • start from the “Find Re-Enrollment” query on the Online Enrollment homepage
    • set the Enrollment Status criteria to be “is one of” N/A
    • Pull in the Grade Applying For and Year Applying For fields and position them next to each other in the query design
    • For Grade Applying For, click the Style tab and set the Background Color to be a legible shade of red. Do the same for Year Applying for except make it a legible shade of green, instead
  7. “I need a report of all students who are withdrawing and whether or not they requested financial aid”
    • start from the “Students Withdrawing” query in the Not (Re-)Enrolling section of the Online Enrollment homepage
    • pull in the Requesting Financial Aid field to the query
  8. “Kind of a weird one, here. Can you build me a report showing all Enrollment Checklist items for students who received a Hepatitis B vaccine before the first of December in 2008? Please subtotal these by the student. Thanks!”
    • start from the Find Enrollment Checklist Items query on the Online Enrollment homepage
    • adjust the criteria under role to only be “is one of” Student
    • pull in the Immunization Date function field and set the immunization parameter to be Hepatitis B and the criteria to be “date is before” 12/1/2008
    • click the “subtotal header” option while the Full Name field is highlighted
  9. “So I can award certain financial aid packages, can you get me a list of all FA applications for Boarding resident status where the requestor has a Gender of Gender Non-Conforming?”
    • start from the Find All Applications query in the Financial Aid section of the Online Enrollment homepage
    • set the criteria for resident status to be Boarding
    • set the criteria for the gender to be Gender Non-Conforming
  10. “Could you build be a list of people who are either: re-enrolling and from Europe or Withdrawing and from Australia?”
    • start from the Find Re-Enrollments query on the Online Enrollment homepage
    • ensure that at some point in the query, the following fields are arranged in the following order: Enrollment Type, Geography, Enrollment Type, Geography
    • set the first enrollment type/geography combination to be “is one of” Re-Enrollment and “is one of” Europe
    • set the second enrollment type/geography combination to be “is one of” Withdrawing and “is one of” Australia/NZ
    • set up brackets around the first enrollment type/geography combination and ensure that an AND conjunction is in place between Enrollment Type and Geography using Advanced Criteria Options
    • set up brackets around the second enrollment type/geography combination and ensure that an AND conjunction is in place between Enrollment Type and Geography using Advanced Criteria Options
    • set the conjunction between the bracket sets to be OR

Independent Query Practice

Now that you’ve had some practice building queries, attempt to build the following queries on your own. After you’ve completed this, check your answers here.

  1. “Can you get me a list of all Admissions Visits in the next two weeks?”
  2. “I need a list of all teacher recommendations for students applying for 11th grade.”
  3. “Can you let me know who all the international financial aid applicants are with a calculated need of greater than $10,000?”
  4. “Could you please provide me a list of all female boarding applicants and male day-school applicants?”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Guided Query Answers

  1. “How many prospects do we have for the active admissions year with a last name that begins with the letter W?” Name this query “W Prospects for the Active Admissions Year”
    • start from the “Find Prospects” query on the Admissions homepage
    • set the Prospect criteria to be “begins with” W
    • ensure that the Year Applying For is set to Active Admissions Year
    • https://axiom.veracross.com/#/query/398930
  2. “Can you show me a list of all inquiries where the prospect is applying with a Day or Undecided resident status?”
    • start from the “Find Inquiries” query on the Admissions homepage
    • set the Resident Status Applying For to be “is one of” and check off both the Day and Undecided option
    • https://axiom.veracross.com/#/query/398931
  3. “I need a list of all unlocked pending applications that are coming from minority families.”
    • start from the “Pending Review” query in the Applications by Status section of the Admissions homepage
    • set the Minority Family criteria as “Yes”
    • set the Locked criteria as “No”
    • https://axiom.veracross.com/#/query/398932
  4. “Could you get me a list of all applicants with overdue checklist items that do not have any notes made on the items themselves?”
  5. “Would you be able to build me a query of all applications submitted by current students for the next school year?”
  6. “Hey can you build me a report of all students in Online Re-Enrollment with an enrollment status of N/A? In this report can you make sure that Grade Applying For and Year Applying for are highlighted in red and green, respectively?”
    • start from the “Find Re-Enrollment” query on the Online Enrollment homepage
    • set the Enrollment Status criteria to be “is one of” N/A
    • Pull in the Grade Applying For and Year Applying For fields and position them next to eachother in the query design
    • For Grade Applying For, click the Style tab and set the Background Color to be a legible shade of red. Do the same for Year Applying for except make it a legible shade of green, instead
    • https://axiom.veracross.com/#/query/398935
  7. “I need a report of all students who are withdrawing and whether or not they requested financial aid.”
    • start from the “Students Withdrawing” query in the Not (Re-)Enrolling section of the Online Enrollment homepage
    • pull in the Requesting Financial Aid field to the query
    • https://axiom.veracross.com/#/query/398936
  8. “Kind of a weird one, here. Can you build me a report showing all Enrollment Checklist items for students who recieved a Hepatitis B vaccine before the first of December in 2008? Please subtotal these by the student. Thanks!”
    • start from the Find Enrollment Checklist Items query on the Online Enrollment homepage
    • adjust the criteria under role to only be “is one of” Student
    • pull in the Immunization Date function field and set the immunization parameter to be Hepatitis B and the criteria to be “date is before” 12/1/2008
    • click the “subtotal header” option while the Full Name field is highlighted
    • https://axiom.veracross.com/#/query/399021
  9. “So I can award certain financial aid packages, can you get me a list of all FA applications for Boarding resident status where the requestor has a Gender of Gender Non-Conforming?”
    • start from the Find All Applications query in the Financial Aid section of the Online Enrollment homepage
    • set the criteria for resident status to be Boarding
    • set the criteria for the gender to be Gender Non-Conforming
    • https://axiom.veracross.com/#/query/399022
  10. “Could you build be a list of people who are either: re-enrolling and from Europe or Withdrawing and from Australia?”
    • start from the Find Re-Enrollments query on the Online Enrollment homepage
    • ensure that at some point in the query, the following fields are arranged in the following order: Enrollment Type, Geography, Enrollment Type, Geography
    • set the first enrollment type/geography combination to be “is one of” Re-Enrollment and “is one of” Europe
    • set the second enrollment type/geography combination to be “is one of” Withdrawing and “is one of” Australia/NZ
    • set up brackets around the first enrollment type/geography combination and ensure that an AND conjunction is in place between Enrollment Type and Geography using Advanced Criteria Options
    • set up brackets around the second enrollment type/geography combination and ensure that an AND conjunction is in place between Enrollment Type and Geography using Advanced Criteria Options
    • set the conjunction between the bracket sets to be OR
    • https://axiom.veracross.com/#/query/399023

Independent Practice Answers

  1. “Can you get me a list of all Admissions Visits in the next two weeks?”
    • start from the Find Visits query on the Admissions homepage
    • Set the criteria for the Start Date to be “date is between” and select today’s date and two weeks from today’s date as the range
    • https://axiom.veracross.com/#/query/399025
  2. “I need a list of all teacher recommendations for students applying for 11th grade.”
    • start from the Find Teacher Recommendations query in the Other section of the Admissions homepage
    • set the criteria for Grade Applying For to be “is one of” Grade 1
    • clear the criteria for the Role field and set the criteria to be “is one of” and then check off the Student option
    • https://axiom.veracross.com/#/query/399026
  3. “Can you let me know who all the international financial aid applicants are with a calculated need of greater than $10,000?”
    • start from the “Find Student Applications” query on the Financial Aid homepage
    • pull in the International and set the criteria to “is” Yes
    • set the criteria for the Calculated Need to be “is greater than” 1000
    • https://axiom.veracross.com/#/query/399035
  4. “Could you please provide me a list of all female boarding applicants and male day-school applicants?”
    • start from the Find Applicants query on the Admissions homepage
    • ensure that at some point in the query, the following fields are arranged in the following order: Resident Status Applying For, Gender, Resident Status Applying For, Gender
    • set the first resident status applying for/gender combination to be “is one of” Boarding and “is one of” Female
    • set the second resident status applying for/gender combination to be “is one of” Day and “is one of” Male
    • set up brackets around the first resident status applying for/gender combination and ensure that an AND conjunction is in place between Resident Status Applying For and Gender using Advanced Criteria Options
    • set up brackets around the second resident status applying for/gender combination and ensure that an AND conjunction is in place between Resident Status Applying For and Gender using Advanced Criteria Options
    • set the conjunction between the bracket sets to be OR
    • https://axiom.veracross.com/#/query/399041
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