Addressee Salutations

Overview

Addressee salutations are designed to address the specific person/people. They are different from Formal and Informal salutations in that formal/informal defines the tone of the communication where addressee simply defines who the communication is being addressed to.

Modifying Salutation Configuration Options

salutation detail

Addressee Salutations can be modified and adjusted to function as needed. School administrators are able to switch on off certain fields for the particular salutation. Once changes are made to the salutation configuration, a salutation refresh will apply the new configuration to all people / households.

Below is a list explaining every data point that is potentially a part of an Addressee salutation. This list indicates whether a certain field is either included, optional, or not an option for Household addressee salutations, or Person addressee salutations. If the field is marked “included,” it will be a part of an Addressee salutation in that context. If the field is marked “optional,” then in Salutation Configuration, there is an “Options” switch for that field, and the switch is in fact functional. If the field is marked “not an option,” it will never be a part of the salutation.

For example: the “Options” switch for “use preferred name” will favor the person’s Preferred name rather than their First name, which is a good option for addressee salutations.

 

FieldHouseholdPersonMeaning/use/example
TitleIncludedIncludedMr., Mrs., etc.
First NameOptionalIncludedFirst name will always be a part of Person Addressee
Use Preferred NameOptionalOptionalCan optionally be used to override First Name
Display Middle NameOptionalOptional
Display Middle InitialOptionalOptional
Use Middle as Preferred FormatNot an optionNot an option
Last NameIncludedIncluded
Name SuffixNot an optionNot an option
Display Maiden NameOptionalOptionale.g. “George and Cindy Allen Abbott” where “Allen” is Cindy’s
maiden name.
Append Preferred NameNot an optionNot an option
Display Male FirstOptionalNot an optionDisplay male’s name first regardless of Head of Household.
Display Female FirstNot an optionNot an option
Force Both NamesOptionalNot an optionTypically, for Household salutations where spouses have the
same last name, the last name displays once.
Append HS Graduation YearOptionalOptionalAppend 2-digit Grad Year, e.g. “John Smith ’09”
Append College Graduation YearOptionalOptionalAppend 2-digit Grad Year e.g. “John Smith ’13”
Use Four Digit Graduation YearOptionalOptionalIf Grad Year is used, displays 4-digits e.g. “John Smith 2013”
Append AttributesNot an optionNot an option
Acknowledge Alumni OnlyNot an optionNot an option

For more information on configuring salutations, see the Salutations Overview article.